Coven Charter

About the Coven of Midnight

The Coven of Midnight is a multi-tradition coven for all ages and all walks of life. We provide tools and resources for Pagans of all walks of life, as well as those whom are just interested in learning more our religions.

Founded by our High Priestess, EbonyDoe, and Doe, Mana, we strive to obtain peace and harmony amongst our members as well as our communities and the world at large. Here we seek to achieve a sense of family and to foster trust amongst our brothers and sisters.

As mentioned above we have a variety of tools and resources available to both members and non-members alike. These include, but are not limited to: downloadable E-Book versions of our Prayer Book, Book of Shadows, Book of Light, Cook Book and educational materials, access to counselors, should you need to discuss issues with someone, message boards, and lesson plans for members. For younger members we offer training, aid in telling your friends, family and guardians, as well as fun puzzles and quizzes (though these are not limited to teens).

If you have any questions, comments or concerns, please contact us at coven_council@covenofmidnight.com.

Coven Laws

All members of the Coven of Midnight will adhere to the following guidelines for Coven governance and administration:

  1. Treat one another as you wish to be treated. Remember that what goes around comes around.
  2. If you wish to make a page or site for the Coven, please include either the word "Midnight" or "CoM" in the title, i.e. Midnight Study Group/Study Group for CoM.
  3. The Hierarchy is to be respected at all times.

Forum Rules

We want to provide a free, fun, and open community for discussions. However we also must protect our members and staff. The following rules have been adopted to keep everyone's experience the most positive it can be. We appreciate your understanding and co-operation in keeping the Coven of Midnight a safe forum for spiritual and related discussions!

  1. The use of correct grammar and punctuation is a requirement for continued use of the site. Language barriers are difficult enough without poor grammar and spelling, or chat speak making it more confusing and could lead to confusion between users. Please always speak English on all areas of the site as we can't moderate what we can't read. Please do not use chat speak (acronyms such as lol, omg, etc are an exception).
  2. Please respect other members and their beliefs, opinions, and views at all times. Members are also advised to be polite to other members at all times. Aggression, disrespect, baiting, flaming, homophobia, racism, name calling (this includes calling people trolls or accusing them of trolling.), belittling, sarcasm, bullying, gossiping, are all unacceptable behavior and will, if persistent despite reminders and warnings, result in disciplinary action. If, however, the breach of the above rule is considered too severe, Staff may at their discretion forgo both the reminder and warning and resort immediately to disciplinary action. Adversarial and aggressive posts deter people who would like to contribute to discussions from participation in these boards. Remember the golden rule: Treat others as you would like to be treated! The following will not be tolerated:
    • Every member of CoM is entitled to harassment free membership, any harassment of any nature, including harassment in chat or via the PM system (this includes unsolicited PM's) should be reported to staff immediately. It will be dealt with quickly and discreetly and may result in disciplinary action or suspension for the perpetrator
    • Personal affairs, including disputes from other forums, disputes on this forum, private arguments from your personal life and disliking other members, should not be brought into the forum, everyone has an ignore this member function which can be used, this behavior will result in warnings and possible disciplinary action.
    • Scaremongering is not permitted, what it means is posting information which may cause fear, or even panic amongst members, please remember we have vulnerable members and children here.
    • Please do not make any predictions of death, be that in readings or dreams or any other area of the forum, no matter how certain you are. Anyone making predictions of death to a member should be reported to staff immediately.
    • Complaints may be made by PM to any staff member, please do not voice complaints about other members or members of staff on the open forum, ever, as this may result in a warning and possible disciplinary action.
  3. Please do not spam. Spam covers a broad variety of types of posts. Things that are considered spam are:
    • Posting something off topic, that does not contribute to the current conversation or just plain non-sense in a thread
    • Copy and pasting massive walls of text. One or two lines at most of relevant text of material from other sites or sources and a link to the relevant text for further reading is allowed on the condition that the author is credited and the source linked is not a commercial site (promoting or selling goods or services). Quotes of religious texts or articles must also be no more than one or two lines
    • Posting multiple threads for the same purpose
    • Advertising outside the advertisement forum, or privately messaging advertisements
    • Excessive posting where a single post would suffice
    • Excessive letters/symbols
    • Excessive smilies (one or two per post is fine)
    • Excessive bumping. Threads should not be bumped more than once every 24 hours unless it is off the first page of the forum. If you feel the need to add more to your original response you should edit your post instead
    • Double posting, please edit your post instead (user journals are an exception to this rule)
    • Posts that are considered spam will be removed or edited. Repeatedly breaching this rule will lead to warnings and possible disciplinary action
  4. Please keep everything PG-13. While minor swearing is allowed, there is no need to use it every other word (the rant board and member journals are exceptions to this rule but only when marked with a [M] symbol.) The following topics of discussion are considered mature, while CoM is geared towards a mature audience, we do have many younger users, additionally not all members of the site are comfortable with such topics. They should be marked with an [M] for mature in the title:
    • Sex (may be discussed but under restrictions, if you're starting to talk about it explicitly i.e you're talking about genitals or describe someone’s body in detail, there will be trouble. On no part of CoM may you graphically discuss sex or share sexual images or texts. This includes via the private messaging feature. If you're unsure if it's appropriate please ask a moderator)
    • Sexual innuendo
    • Artistic nudity
    • Sexuality
    • Excessive swearing
    • Suicide (most members of CoM do not have the necessary training to respond to those who are considering suicide and may even with the best of intentions say something that could negatively affect someone in that state of mind. These posts also can negatively affect anyone struggling with depression who reads them. If you are having suicidal thoughts, please contact someone who is properly trained to respond to these matters. There are sites that provide hotlines you can call to talk to someone who can help, such as http://www.befrienders.org/support/helplines.asp and http://www.suicidehotlines.com/national.html for example)
  5. The following topics are forbidden to be discussed in the Coven of Midnight, be it via the forums, PMs, or any other form of chat in the coven:
    • Pedophilia
    • Cult creation
    • The killing of another person (be it another user or a person not associated with CoM)
    • Drugs
    • For the safety of our members, the discussion of any practice which may be extremely detrimental to mind, body, or spirit is not permitted. This includes practices such as fasting for long periods of time, sun gazing, taking substances that can harm ones health, etc. Comments that could discourage a member from visiting their doctor or from following their doctor's advice or prescriptions also fall under this. Posts that the staff deem as violations of this rule will be removed or edited and repeating this conduct will result in warnings and possible disciplinary action
    • All requests for financial assistance from our members will be removed as will all requests for help with studies, research and the like, we have no way of knowing whether any of these requests are genuine and have decided to completely prohibit all such requests to protect the membership from scammers
    • Discussing any disciplinary action, along with some forms of moderation carried out by our staff is done after thorough discussion, and is a matter between staff and the member concerned, anyone found to be publicly launching attacks against staff following disciplinary action or a fixed term suspension, or found to be discussing disciplinary action or a suspension in the forum or chat will themselves receive a suspension, the length of the suspension depending on the gravity of the attack. It should be noted that no ban is implemented lightly and other members may not be fully aware of the circumstances
  6. You are allowed up to three links in your signature, as long as they are not commercial (ie sell something) and of a reasonable size. If you are unsure about a link please ask a member of staff before you post it.
  7. Please be mindful that this is a family site, images must not depict violence of any kind, any form of abuse or pornography. Remember that what is funny to one member may be disturbing to another, a good rule of thumb is would you allow a child to see it. Breaches of this rule depending on the nature of the image may result in disciplinary action.
  8. One account is allowed per person at the Coven of Midnight. Unauthorized second and subsequent accounts are not allowed and will result in a suspension of the unauthorized multiple account(s). We do however accept that in some instances another member of the same household may wish to join CoM and that they will use the same computer or device to access these forums. In this case please advise a member of staff that another member of your household wishes to join, so that we are aware that more than one person is using your computer or device to access the coven. Please do not use links, or full names, as usernames, as you will be asked to change it. Please do not post identifying information about other people anywhere in the forum or chat room.
  9. Please do not moderate other members, do not create your own rules in posts (outside of game threads), tell other member's where they can post and where they cannot, or correct anyone on their spelling or grammar or presentation (English is not everyone's first language and some people have dyslexia or may have learning difficulties.) If a post is difficult to read please pm a staff member so we can discreetly suggest an edit to the member concerned, or if it's a solid block of text we can insert breaks. If you feel threads are in the wrong section please simply contact a member of staff. Mini-modding can be defined as:
    • Deliberately looking for rule-breakers and constantly giving reminders.
    • Publicly or privately calling someone out on breaking rules; gentle reminders are okay, confrontations are not. For example: Gentle reminder: "Hey, could you please remember to use punctuation? It's hard to read your posts without it." Confrontation: "Remember to use correct grammar and punctuation, as per the rules. This is a rule you agreed to when you first joined the coven."
    • Telling a user what to do to correct their behavior. Question it as the difference between "Is this user being helpful?" and "Is this user acting as a moderator would?" Answering a question is okay, deliberately posting just to give a rule reminder is not.
  10. Grave digging is posting on threads that have been inactive for 30 days or greater, after this time only the original poster may comment on the thread. Certain forums allow grave digging, these are listed below:
    • Journals
    • Book of Light discussions
    • Bug reports
    • Suggestions
    • Forum games
    • Threads stickied by staff
  11. In instances where a rule is in question, it should be handled by staff to ensure the rule is properly enforced or the question is answered correctly. It can also confuse members on who is and is not a staff member, and it can come off as threatening when a user corrects another user.
  12. When contacting staff your comfort is important, so if you feel comfortable with a certain staff member you should feel free to message them first, however as a rule of thumb you should message moderators first. If they cannot help you they will direct you to an administrator, and if they can't help you the admin will send you on to the head admin. Please only message one member of staff at a time with your issue, even if it says we are online we're often busy with many things, if you don't get an immediate response don't panic. You should wait 48 hours (unless the issue is time sensitive) before contacting another member of staff, it would be polite to let the first staff member you contacted know you have done so to avoid confusion.
  13. Staff are members too! Please note that our staff are members first and foremost, just like you, (they work here for free giving up their own valuable time for the love of the forum,) and as such are entitled to the same consideration, any member harassing, threatening or abusing our staff will risk having their membership suspended as a result.
  14. On some occasions staff may need to use their own judgment about an issue which is not covered in these rules, it is impossible to cover every possible scenario in such a brief list as we come across new issues regularly.
  15. Changes, alterations and amendments may be made to these rules to reflect new issues that effect these forums sometimes so please review this page from time to time in order to remain appraised of our forum practice's and policies. Thank you for your co-operation in keeping these forums clean, safe and useable

By joining this forum you agree to abide by all of the rules and stickies of the Council. Failure to do so can result in the loss of membership without warning.

The Coven of Midnight reserves the right to revoke the membership of any member that is in breach of these rules at any time. The Coven of Midnight also reserves the right to remove any thread from the forums that is not conducive to the coven at any given time.

Warning System

Members and guests who repeatedly violate the coven’s rules and laws will begin the path of warnings.

  • First Offense: A verbal warning. Verbal warnings are kept on record for 4 weeks before they are reset.
  • Second Offense: A written warning. Written warnings are kept on record for 4 months before they are rest.
  • Third Offense: A twenty-four hour banning for the chat rooms, message boards and all information. Repeated offenses after the third will earn bans increasing in length up to 312 hours. Bans will be noted on record for 6 months after the last ban.
  • Final Offense: IP banning from the coven. This can be appealed by contacting the council.

These apply to both members and non-members alike.

Coven Organization

  • The coven is considered to have met when at least three members are present. If you are unable to make it to a meeting, please contact EbonyDoe or a scribe beforehand so you can be sent copies of the log.
  • Upon acceptance members are asked to join the forum and chat room as soon as possible. You will not receive any spam from joining these groups.
  • Any exceptions, expansions or amendments to these rules must be approved by unanimous council vote.

Ritual Observance

  • Ritual Sources: The Coven of Midnight is based on an eclectic approach to worship, meaning "if it works for you, use it and if it doesn't work for you, don't use it". As such, we accept submissions of all kinds (though we reserve the right to reject entries).
  • Initiation: Initiations may be held with the completion of the following requirements:
    • Completion and acceptance of application.
    • Completion of all three trimesters of lessons. (Designed to last one year, each trimester taking three months with one month breaks between).
    • Be active. (Active defined as at least 10 posts per month and joining in at least four gatherings).
  • Sabbats: Gatherings shall generally be held on the day of the Sunday before the sabbat (barring any unforeseen circumstances, though on a few occasions it is the Sunday after) at a time (dictated by the coven’s clock) directed within the newsletter/I-zine via Skype and will typically last an hour to an hour and a half.
    • Members are required to attend at least four gatherings in the year.

Meeting System

Meetings will generally be held via Skype. Please try sign on/log in at least ten minutes before the scheduled time. If for some reason you are unable to make the meeting you can request a transcript by contacting either EbonyDoe or Aria Nyx. Meeting times and dates will be sent out in the newsletter, zine and are listed on the calendar. Emergency meetings may be held with at least three members of the Council present.

Voting Procedure

All major decisions within the coven are made via a voting process of the full council. To pass an amendment to rules, new rules or anything else, the vote requires 2/3 majority. In the event that a majority is unable to be reached, the High Priestess and/or High Priest has the final say in the matter.

Hierarchy

High Council

  • High Priestess: Coordinates ritual leadership, counseling, teaching, and administration duties, in company with the High Priest. Oversees all work done to any given part of the coven.
  • High Priest: Coordinates ritual leadership, counseling, teaching, and administration duties, in company with the High Priestess. Oversees all work done to any given part of the coven.
  • Doe: Reports to the High Priestess/High Priest. Also will make contact with others upon request of the High Priestess/High Priest. Serves as an aid to the High Priestess, and substitutes for her when necessary. Duties similar to those of the High Priestess.
  • Stag: Reports to the High Priestess/High Priest. Also will make contact with others upon request of the High Priestess/High Priest. Serves as an aid to the High Priest, who substitutes for him when necessary. Duties similar to those of the High Priest.

Coven Officers

  • Archivists: Keep the coven Book of Shadows (wet and dry potions fall under this), Book of Light, Cookbook and Prayers up to date.
  • Bards: Collect songs and chants, leads the coven in them, provides musical accompaniment to meetings and meditations, preserves the old lore and coven history in original songs.
  • Counselors: Serve to offer counsel and advice to coven members. Listens to personal issues as well as mediating between members. Counselors are urged to keep personal journals.
  • Diplomats: Will send notices to other groups about possible problems, report said problems to the council.
  • Guardians: Summon the four elements into the circle during rituals.
  • Mistresses/Masters: Any individual who has achieved great competency in a magickal skill may earn this title. They serve as a resource for the coven, and teach others in one of the following fields:
    • Divinatory Arts: Offers advice on Tarot, Astrology, I Ching, Lithomony, Dreamcraft, Scrying, Radiesthesia etc. May hold online readings.
    • Herbalism: Offers advice on herbs used for healing, amulets/talismans, oils, incense, ect.
    • Healing Arts: Offers advice on herbal healing, psychic healing, aromatherapy, Bach remedies, polarity balancing, healing with stones, color therapy, chakras etc.
    • Familiar Arts: Offers advice on magickal work with animals, totems, elementals, shape shifting, ect.
    • Runecraft: Offers advice on designing & creating talismans & amulets.
    • Psychic Skills: Offers advice on astral travel, telepathy, telempathy, clairvoyance, clairaudience, telekinesis, ect.
    • Incantation: Offers advice on words of Power, charms, chants, mantras, ect.
    • Fascination: Offers advice on trancework, and hypnosis.
  • Priestesses: Serves under the High Priestess and Doe. Shall assume their duties should they not be present.
  • Priests: Serves under the High Priest and Stag. Shall assume their duties should they not be present.
  • Scribes: Keeps minutes of coven meetings, and handles correspondence under the direction of coven leaders.
  • Tutors: Offers assistance with lessons and preparation for initiation. May hold study groups.

Staff

  • Contest Judges: Will judge coven contests, judges will not be eligible to participate in the writing or art contests.
  • Moderators: Are assigned a specific board on the forums to enforce the rules of.
  • iZine Contributors: Will either write or find articles for the news sections or reviews.
  • Graphic Artists: Will be in charge of creating various graphics as the coven needs them, as well as assisting others with graphical work.

Joining the Higher Council

  • Higher council positions are chosen by their opposite position. Example: The Doe will choose her Stag, the High Priestess will choose her High Priest. Should either step down for any reason then the Stag/High Priest will choose their replacement if none is pre-chosen.

Joining the Coven Officers

  • Completion and acceptance of application.
  • Be active. (Active defined as at least 10 posts per month and joining in at least four gatherings).
  • Must be 16 or older.
  • Other requirements for specific positions can be found here.

Joining the Staff

  • Completion and acceptance of application.
  • Be active. (Active defined as at least 10 posts per month and joining in at least four gatherings).
  • Must be 13 or older.

Forum Ranks

  • Newbie
  • Neophyte
  • Witchling
  • Witch
  • Dedicant
  • Full Member
  • Acolyte
  • Temple Attendant
  • Scholar
  • Herbalist
  • Seer
  • Summoner
  • Elder

Adding New Work

Each new entry into a book (be it the Book of Shadows, Book of Light, Cook Book, Prayer Book, ect.) will be marked with new.png next to it. The mark will be kept for 6 weeks before it is removed.
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